Payroll & HR Administration Assistant - 12 months FTC (maternity cover)

Ingenico is the global leader in payments acceptance solutions. As the trusted technology partner for merchants, banks, acquirers, ISVs, payment aggregators and fintech customers our world-class terminals, solutions and services enable the global ecosystem of payments acceptance. With 40 years of experience, innovation is integral to Ingenico’s approach and culture, inspiring our large and diverse community of experts who anticipate and help shape the evolution of commerce worldwide. At Ingenico, trust and sustainability are at the heart of everything we do.

Please note, this is a 12 months fixed-term contract position. 

Overview:

The Payroll & Administration Assistant is responsible for the administration of tasks relating to monthly payroll, onboarding, personnel changes and offboarding..

This employee will also manage the payroll portal and monthly data uploads, communicate effectively with the payroll provider, meet all payroll cycle deadlines, complete all reporting for the Finance team and answer payroll queries.

Key Tasks:

Payroll:

• Process monthly Payroll and payroll changes including joiners, leavers, salary/benefit/shift changes, commissions, allowances, maternity/parental pay, sick pay, etc.
• Run payroll reports to analyse data, making any adjustments required.
• Upload pension information to SW portal
• Assist employees with payroll and benefits queries and consulting with appropriate vendors to resolve employee issues.

Administration:

• Responsible for preparation and processing of all documentation relating to the onboarding/offboarding of employees and personnel changes in a timely manner;
• Ensure employee records are maintained and up to date within the various HR sytems and file locations;
• Monthly birthday/anniversary emails
• Manage any changes with benefit providers (Pension, Private medical etc.)
• Purchase order and invoice booking within IBuy system
• General HR Admin support as required

Skills:

• Keen attention to detail
• Receptive and open minded
• Excellent written and oral communication
• Proficient in the use of Microsoft packages and Excel
• Demonstrates the ability to identify and escalate areas of inefficiency and risk to the wider HR team
• Structured approach but flexible enough to work in a constantly changing environment
• Strong analytical and problem-solving mindset

Experience:

• Strong payroll and benefits experience
• Previous experience of working in an HR function is required
• Ability to work collaboratively with internal and external customers
• Polish language would be advantageous, but not essential

Qualifications:

• Minimum 2 years related experience is preferred. Preferably CIPD qualified or equivalent operational experience

As part of our values, we embrace diversity and inclusion at Ingenico. We are an equal opportunity employer and do not discriminate on the basis of an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status or any other protected characteristic under applicable law, whether actual or perceived.

We want to adapt our processes and create a safe work environment that welcomes everyone.

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