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Payroll & HR Administration Assistant - 12 months FTC (maternity cover)

Date:  Mar 26, 2024

Dalgety Bay, GB, KY11 9JU

Ingenico is the global leader in payments acceptance solutions. Our world-class terminals, solutions and services enable the global ecosystem in the new world of payments acceptance. We are the trusted technology partner to 1,000+ banks, acquirers, ISVs, payment aggregators and fintech customers and we deploy 40 million POS terminals around the world for retailers ranging from small merchants to some of the best-known global brands. As the world’s largest payment acceptance network, powered by 4,000 employees in more than 50 countries, we provide smart, trusted, and secure solutions with a local and international reach. Our solutions enable merchants to simplify payments, delivering speed, security, and flexibility to enhance greater customer engagement. With 45 years of experience, innovation is integral to Ingenico’s approach and culture, inspiring our large and diverse community of experts who anticipate and help shape the evolution of commerce worldwide. Our strengths in innovation are matched by the power and robustness of our platforms, the security of our solutions and the quality of our services. At Ingenico, trust and sustainability are at the heart of everything we do.

!Please note, this is a 12 months fixed-term contract position on a part-time basis!

Full-time, fixed-term contract might be offered to the right candidate.



The Payroll & Administration Assistant is responsible for the administration of tasks relating to monthly payroll, onboarding, personnel changes and offboarding..

This employee will also manage the payroll portal and monthly data uploads, communicate effectively with the payroll provider, meet all payroll cycle deadlines, complete all reporting for the Finance team and answer payroll queries.



Key Tasks:


  • Process monthly Payroll and payroll changes including joiners, leavers, salary/benefit/shift changes, commissions, allowances, maternity/parental pay, sick pay, etc.
  • Run payroll reports to analyse data, making any adjustments required.
  • Upload pension information to SW portal
  • Assist employees with payroll and benefits queries and consulting with appropriate vendors to resolve employee issues.



  • Responsible for preparation and processing of all documentation relating to the onboarding/offboarding of employees and personnel changes in a timely manner;
  • Ensure employee records are maintained and up to date within the various HR sytems and file locations;
  • Monthly birthday/anniversary emails
  • Manage any changes with benefit providers (Pension, Private medical etc.)
  • Purchase order and invoice booking within IBuy system
  • General HR Admin support as required



  • Keen attention to detail
  • Receptive and open minded
  • Excellent written and oral communication
  • Proficient in the use of Microsoft packages and Excel
  • Demonstrates the ability to identify and escalate areas of inefficiency and risk to the wider HR team
  • Structured approach but flexible enough to work in a constantly changing environment
  • Strong analytical and problem-solving mindset



  • Strong payroll and benefits experience
  • Previous experience of working in an HR function is required
  • Ability to work collaboratively with internal and external customers
  • Polish language would be advantageous, but not essential



  • Minimum 2 years related experience is preferred. Preferably CIPD qualified or equivalent operational experience

As part of our values, we embrace diversity and inclusion at Ingenico. We are an equal opportunity employer and do not discriminate on the basis of an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status or any other protected characteristic under applicable law, whether actual or perceived.

We want to adapt our processes and create a safe work environment that welcomes everyone.

To learn more about what it's like working inside Ingenico, follow us on LinkedIn

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