Sales Admin

Ingenico is the global leader in payments acceptance solutions. As the trusted technology partner for merchants, banks, acquirers, ISVs, payment aggregators and fintech customers our world-class terminals, solutions and services enable the global ecosystem of payments acceptance. With 40 years of experience, innovation is integral to Ingenico’s approach and culture, inspiring our large and diverse community of experts who anticipate and help shape the evolution of commerce worldwide. At Ingenico, trust and sustainability are at the heart of everything we do. 

Responsibilities:

• Ensure excellent quality of service to customers (order tracking, information, deadlines)
• Manage relationships with salespeople, warehouses, transporters
• Process, enter and administratively monitor orders, from receipt by email to invoicing
• Carry out logistics coordination and monitoring of purchases and customer orders
• Manage credit note requests and claims tracking
• SAP – purchase order creation, invoicing, reports, customer creation
• Overdue management (overdue report, reminders, solving problems)
• IBUY – processing of AP invoices
• Reporting, cooperation in monthly and annual closings. Supporting audits.
• Office management (administration, supplies purchasing, contract evidence, petty expenses, driver´s log books, ad-hoc issues)
• Gathering data for Payroll
• KPI monitoring
• Contribute to process improvement

Requirements:

• Fluent Polish
• Good knowledge of English (written and spoken - min. B2 level)
• High school degree and ideally university degree
• Experience in Sales Support or related field is a plus
• Sound knowledge of MS Office package, especially Excel (formulas, functions, vlookups, pivot tablet, etc)
• SAP knowledge at least at basic level is a plus

• Flexibility, accuracy and analytical skills
• Know how to work with other teams on good terms (team player)

As part of our values, we embrace diversity and inclusion at Ingenico. We are an equal opportunity employer and do not discriminate on the basis of an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status or any other protected characteristic under applicable law, whether actual or perceived.

Ingenico welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We want to adapt our processes and create a safe work environment that welcomes everyone.

To learn more about what it's like working inside Ingenico, follow us on LinkedIn

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